The American Psychological Association (APA) format is the most common style used to cite sources within the social sciences. This article will give you a brief guide on the Publication Manual of the APA. For more information, please consult the Publication Manual of the APA.
This handout discusses APA style in-text citation and reference list entry. To give you an opportunity to practice proofreading, we have left a few spelling, punctuation, or grammatical errors in the text. See if you can spot them! If you spot the errors correctly, you will be entitled to a 10% discount.
APA style is one of the styles of documentation of sources published by the American Psychological Association. APA style is especially used for citing sources within the field of social and behavioral sciences. The APA format consists of two parts:
Reference list entry
The APA format in-text citations are included in the sentence where the information is used. An in-text citation gives adequate information to uniquely identify the source in your list of references.
The APA format requires the inclusion of the last name(s) of the author(s) and the year of publication in in-text citations. When you directly quote a source, you should also include the page number(s), preceded by “p.” Articles with one or two authors include all names in every text citation. Below are some useful examples of in-text citations:
According to a study… (Williams, 1992).
(Levi & Williams, 2012).
For direct quotation:
(Williams, 1992, pp. 23–27).
How to Cite Three or More Authors in the APA Style (APA 7th Edition)
In October 2019, APA introduced the 7th edition of the APA Publication Manual, which replaces the 6th edition published in 2009. The in-intext citation for works with three or more authors is now abbreviated right from the first citation. You only include the first author’s name and “et al.”
(Lawrence, Levi, Mason, & Parker, 2010)
(Lawrence et al., 2010)
Multiple sources should be cited in one sentence by separating them using semicolons.
Several studies showed that … (Acemoglu & Robinson, 2012; Adams, 1998; Williams et al., 2010).
Add alphabetic designators to the year of publication in both the in-text citation and reference list.
(Mason, 2000a, 2000b).
For works published in different years by the same author, you need to place the years of publication in a chronological sequence separated by commas.
(Mason, 2000, 2003).
An APA style reference list or bibliography should have a complete list of references used in your study. The reference provides all the information that is essential to locate the sources. Full publication details such as author(s) name(s), date of publication, and title are listed alphabetically on the bibliography page, which appears right after the main text.
An APA style reference list must start on a new page at the end of the main text.
An APA style reference list must contain all the references used in the in-text citations.
The reference list must be alphabetically ordered by the name of the first author or by the title of the sources with no author.
If there are multiple studies by the same author, these are ordered by the year of publication; if the studies are in the same year, they are ordered alphabetically by the title and are allocated a letter (i.e., a, b, c) after the year of publication.
Author’s Last Name, First Initial. Second Initial. (Year of publication). Title of the book. Publishing Company.
Books by one author (book titles should be italicized):
Wan, T.H. (2002). Evidence-based health-care management. Kluwer Academic Publishers.
Books by two authors (book titles should be italicized):
Acemoglu, D., & Robinson, J. (2012). Why nations fail: The origins of power, prosperity, and poverty. The Crown Publishing Group.
Articles in journals (journal names should be italicized):
Aneshensel, C.S., Rutter, C.M., & Lachenbruch, P.A. (1991). Social structure, stress, and mental health: Competing conceptual and analytic models. American Sociological Review. 56:166-178.
According to the 7th edition of the APA, it requires adding the issue number of journals that have those numbers. Also, ‘‘retrieved from” is no longer required. (This applies to all online resources unless a retrieval date is needed).
Websites (nothing should be italicized):
DeCoster, J. (2020, January 6). Overview of factor analysis. Retrieved from http://www.stat-help.com/notes.html
According to the 7th edition of the APA, it requires to include all authors up to and including 20. For 21 or more authors, the first 19 authors should be listed and then the last author. In APA 6th edition, all authors should be listed for 2–7 authors, and the first 6 authors should be listed for 8 or more authors then the last author.
The APA 6th edition required authors to include the publisher’s location when you cite from a print book. The city and state should be included for US-based publishers, while the city and country for publishers anywhere else.
However, the APA 7the edition requires adding the name of the publisher only; therefore, no publisher’s location is required.
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For more information about the citation styles and APA style, read the following articles:
How to Present Tables and Figures in APA 7th Edition?
APA Manual 7th Edition: The 9 Most Important Changes
Inclusive and Bias-Free Language in APA (APA 7th Edition Update)
How to Cite eBooks in APA Style? (7th Edition Update)
How to Format Citations Automatically Using Microsoft Word?
How to Cite Web Pages in APA Style? (7th Edition Update)
Top 5 Free Online Journal and Research Databases for Academics
How to Write a Perfect Discussion Chapter for a PhD Thesis?
How to Print Track Changes in Microsoft Word?
10 Free Online Journal and Research Databases for Researchers
How to Find a Reliable Proofreading Service: A Brief Guide
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