This handout explains how to prevent other users from turning off Track Changes in a Word document.  To give you an opportunity to practice proofreading, we have left a few spelling, punctuation, or grammatical errors in the text. See if you can spot them! If you spot the errors correctly, you will be entitled to a 10% discount.

 Track Changes Function in Microsoft Word

Track Changes function of Microsoft Word is a very practical tool to track all revisions, corrections, changes, edits, and even suggestions and comments in a Word document. When an editor or proofreader returns a revised document to a client with all revisions, corrections, and changes visibly marked, they need the Track Changes function of Microsoft Word. It’s easy to see and follow all the revisions and changes in the paper and accept or reject them.

Turning on Track Changes function of your Microsoft Word document gives you an option to make changes that are easy to follow. The changes and revisions are like suggestions that one can review and then remove by rejecting them or make them permanent by accepting them. You can either accept or reject the revisions step by step or by a click. In this short handout created by our tech team, we will show you how to prevent other users from turning off Track Changes in a Word document.  Here are the easy-to-follow steps and screenshots:

How to prevent other users from turning off the Track Changes function?

If you want to prevent other users from turning off the Track Changes function, you need to use Protect Documents feature of Microsoft Word to lock Track Changes with a password. Make sure to remember your password so you can turn Track Changes off when you are ready to accept or reject the revisions. Follow the steps below to lock Tracked Changes:

1. Under the Tools menu, select Protect Document

2. On the Password Protection menu, check Protect Document under Protection and select Tracked Changes

3. Next to Password (optional), type a password and click OK.

4. Reenter your password and clickOK. (Make sure to remember the password because a lost password cannot be recovered).

How to unlock Track Changes

When you lock Tracked Changes, you cannot turn off Track Changes, and you cannot accept or reject changes or corrections. To unlock Tracked Changes and bypass Protect Document feature, follow the steps below:

1. Under theTools menu, select Protect Document

2. Under Protection, uncheck Protect document for, and enter your password, then select OK.

After that, the Track Changes function will be back on, and you will be able to accept and reject changes and corrections.

We hope this useful tool will help you with your editing and proofreading process!

The edited version of your document will be returned with all edits visibly marked via the Track Changes Function of Microsoft Word

At Best Edit & Proof, when your project is completed and delivered, you will find the edited version of your manuscript on your dashboard. Simply go to your dashboard and download the edited version of your manuscript. Your document will be returned with all edits visibly marked. All of our edits, including suggestions and comments via the MS Word Track Changes function, appear in the margins of your returned document. 

It’s easy to see and follow all the suggestions and changes and to accept or reject them. You will also see some essential comments that the editor has left on the right-hand side of the page. 

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