This handout explains how to accept or reject tracked changes in Microsoft Word 2020. To give you an opportunity to practice proofreading, we have left a few spelling, punctuation, or grammatical errors in the text. See if you can spot them! If you spot the errors correctly, you will be entitled to a 10% discount.

What Is Microsoft Word Track Changes Function?

Track changes function in Microsoft Word is a very handy tool to track your revisions, corrections, changes, edits, and even suggestions and comments while you’re reviewing a document. When an editor or proofreader returns a revised document to a client with his/her all revisions visibly marked, they need the Track Changes function of Microsoft Word.

It’s easy to see and follow all the revisions and changes in the paper and to accept or reject them. With a tracked changes paper, you will see some essential comments that the editor or reviewer has left on the right-hand side of the page.

Turning on the Track Changes function of your Microsoft Word document gives you an option to make changes that are easy to follow. The changes and revisions are like suggestions that one can review and then remove by rejecting them or make them permanent by accepting them. You can either Accept or Reject the revisions step by step or by a click. In this short handout created by our tech team, we will show you how to accept or reject Tracked Changes in Microsoft Word 2020 (macOS)

Here are the steps:

How to Accept or Reject Tracked Changes in Microsoft Word 2020?

When you receive the edited version of your manuscript with Track Changes turned on, you have the full authority to accept or reject each revision. To accept or reject the proposed change, click the Accept/Reject menu. When you click Accept, your text will be replaced with the proposed revision and your cursor will advance to the next revision. When you click Reject, your text will be the same and reject the proposed revision. Follow the steps below to accept or reject tracked changes:

1. Open your Microsoft Word MacOS and go to the Review tab

2. Click the bottom half of the Accept or Reject.

3. In the drop-down menu, you can Accept/Reject and Move to Next.

4. To accept all changes and revisions at the same time, select Accept and then click Accept All Changes.

5. To reject all changes at the same time, select Reject and then click Reject All Changes.

6. If you want to accept and reject all changes and stop tracking, select Accept/Reject All Changes and Stop Tracking in the drop-down menu.

Besides, you can use the Previous and Next buttons under the Review tab to move from one change to another. You can also use the accept or reject format changes appear in the margins of the returned document.

Alternatively, you can use the accept or reject format changes in line. See the figure below.

The edited version of your document will be returned with all edits visibly marked via Track Changes Function of Microsoft Word 2019

At Best Edit & Proof, when your project is completed and delivered, you will find the edited version of your manuscript on your dashboard. You should visit besteditproof.com and download the revised version of the paper from your dashboard. Your document will be returned with all edits visibly marked. All of our edits, including corrections, suggestions, and comments via Track-Changes function, appear in the margins of your returned document. It’s easy to see and follow all the suggestions and changes and to accept or reject them. You will also see some essential comments that our editors or proofreaders have left on the right-hand side of the page. If you have any difficulty navigating the Track-Changes function of Microsoft Word, do let us know so we can give you a hand.

If you need help, then contact us!

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